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Job Description

Contract Administration Associate 2

PURPOSE: Perform contracts administration functions which support the preparation of proposals and corporate contract administration activities. Provide assistance in the development and implementation of policies and procedures regarding Contract Administration (CA), developing and delivering training as needed. Provide advice and assistance to internal/external customers regarding proposals and contract activities. Maintain reporting systems for tracking and reporting of all corporate contracts.

 

ESSENTIAL JOB FUNCTIONS:

 

  • BID & PROPOSAL - Create, revise and support appropriate portions of ORAU bids, including but not limited to, cost volumes. Coordinate to ensure complete review and preparation of proposals, including but not limited to: subcontracting plans by Small Business Advocate; possible subcontracting in general by Procurement; and regulations and terms and conditions by PCA Compliance & Quality. Coordinate cross functionally within ORAU to analyze for potential ORAU process changes, new requirements and mitigate risk. Ensure proposals are of the highest quality; adhere to and are fully compliant with the RFP; contains current, accurate and complete data; and are supported with complete and rational estimates. Maintain a database of ORAU proposals and ensure accurate reporting as requested.

 

  • CORPORATE CONTRACT ADMINISTRATION - Responsible for the administration of ORAU corporate contracts from award to close-out. Ensures that contracts are negotiated within agreed-upon parameters and cost control guidelines. Responsible for contract compliance. Interprets contract provisions. Reports to manager regarding contract status, compliance, modifications, etc. Interprets regulations and provides recommendations to project managers and corporate management regarding applicability. Maintains compliance with FAR regulations/contract terms and conditions/corporate policies. Resolves contract disputes. Serve as the point of contact with client Contracting Officer. Negotiates contract changes. Prepares and transmits required reports. Input data into system to track contracts and contract deliverables/requirements to ensure they are met in a timely and accurate manner. Advise manager of contractual obligations and any arising issues/concerns.

 

  • Assist CA Manager as needed.

 

  • Serve as a liaison between PCA and ORAU Programs regarding contract administration activities as needed.

 

  • Performs special projects as assigned.

 

REQUIREMENTS:

JOB REQUIREMENTS: Bachelor's degree in Business or equivalent combination of education and directly related experience with a minimum of three years contract related experience. Master's Certification in Government Contracting or equivalent preferred. In-depth knowledge of federal contracting requirements, administration, and Federal Acquisition Regulations. Must possess the ability to assess and resolve complex contractual issues. Must be capable of handling procedural and organizational changes that impact Contracts Administration. Must have experience and strong working knowledge of government contracts. Must possess good interpersonal skills and work well as a "team player" mentality. Individual must be able and willing to work with time-driven deadlines. Must possess good communication skills as there is a lot of interaction with both internal and external customers. Good computer skills are necessary. Must be well organized, and have the ability to multi-task.