DOE Scholars Program

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End of Appointment

Appointment end dates are specified in the appointment letter (and any subsequent extension letters) that you receive from ORAU. Appointment end dates should be strictly observed and may not be changed without the appropriate communication to ORAU.

As your scheduled end date approaches, ORAU will send a letter to you confirming the end date and outlining the procedures necessary to complete your appointment. Any outstanding travel reimbursement forms must also be submitted. These items must be received by ORAU before your final stipend can be issued.

If you were enrolled in the ORAU insurance plan, you will receive a COBRA election form detailing the options for continuing your coverage.

Leaving an Appointment Early

Should you need to leave the program before the specified end date, you should directly inform your ORAU point of contact, your mentor and your coordinator. Two weeks’ notice is requested. Providing insufficient notice, or failure to communicate directly with ORAU, could result in unnecessary complications with final stipend payments. It is your responsibility to verify that ORAU has been informed of any change in appointment dates.

Extending an Appointment

Continuing participation after the end date specified in the most recent appointment/extension letter, even by a single day, is not permitted as it requires an appointment extension. Please see Renewal of Appointment for more information on this process.