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Start of Appointment

EPA Mentor

Image courtesy of EPA

Once an EPA mentor has selected a candidate for a project, there are several steps that need to be completed before the candidate can begin the appointment.

All candidates for appointments must be approved by the EPA program coordinator. The steps and paperwork required to obtain this approval vary from center to center; please contact your program coordinator for more information. The EPA program coordinator will then send ORISE authorization to appoint the candidate and specify the funds which will cover the costs of the appointment.

Once ORISE has received approval of the candidate and has confirmed the availability of the specified funds, we will send the candidate an appointment letter. All candidates must receive an appointment letter from ORISE before their first day of participation to ensure that they will be eligible to receive a stipend.

All participants are required to have health insurance in place no later than the first day of the appointment.

Candidates who are not U.S. citizens or Lawful Permanent Residents must also consult with ORISE immigration staff to ensure that they have the authorizations necessary for participation before beginning their appointments.

ORISE will need the following items before activating stipend payments. Some of these items may be submitted directly by the program, but it is ultimately the candidate’s responsibility to ensure ORISE has received them:

  • signed appointment letter and Terms of Appointment
  • all other forms and documents included in the appointment packet
  • ORISE Application
  • current résumé
  • official transcript showing most recent degree
  • two references from persons familiar with the candidate’s educational qualifications (including a reference from a current or past faculty member if possible)
  • verification of current health insurance

Finally, the program coordinator will certify the date upon which the candidate began participation. Once all of these steps are complete, ORISE will begin stipend payments.