Frequently Asked Questions for Applicants

General questions

You can check the status of your application by logging in to the application system. “ORISE Reviewed” means your application has been reviewed by ORISE and released to NETL. Released applications are entered into an Applicant Pool for all NETL hosts to review.

Yes - your references will be attached to all of your applications.

Yes – we will accept 2 or more references.

Yes - Please contact ORISE.

The references are still required by the program. In order for your application to be complete, we must have 2 references.

Your application will remain on file for one year.

NETL hosts review the applications on a regular basis, so there is no set timetable. If an NETL host is interested in your application, your status will change to “NETL Host Reviewed”. This does not guarantee that you will receive an offer, but it means that a host has requested additional information and is considering offering you an appointment. In most cases, someone from NETL will contact you to discuss the potential opportunity.

It is best to enter an equivalent number (conversion tables can be found online), If you do not have a GPA stated, it is best to enter 0.

You are not eligible for the Professional Internship Program at this time. To be eligible, you must be an undergraduate or graduate student in good standing at a regionally accredited college/university, or a post-baccalaureate within one year of graduation

Foreign National applicant questions:

In order to participate in this program, you would have to have the J-1 or your green card because we do not accept the H-1B status. The J-1 is a short term status (5 years), so if you’d like to stay in the US for longer period of time, the J-1 may not be the best option for you.

You are welcome to contact our Immigration Specialists if you’d like to get further clarification about your options. Immigration can reached at immigration@orau.org.

If you have completed your master’s or doctoral degree, you are eligible for the Postgraduate Research Program.

There are several types of J-1s (J-1 trainee, intern, J-1 academic, etc.). We only accept J-1 Short-term scholars, research scholars, and J-1 academic.

Foreign National selectee questions:

An Immigration Specialist will assist you with the application paperwork, but that process does not begin until you have received your appointment letter and accepted the offer.

Please make sure the university lists ORAU and/or ORISE as the “Employer” on the I-20. The Employee Location can be the address where your appointment will be located, or you may list our address:

100 ORAU Way, Oak Ridge, TN 37830.

Future post-graduate participant questions:

We have to receive verification from the university that you have completed all the requirements for your master's or doctoral degree before you can start your appointment. For verification, we will accept a Verification of Degree Letter, a copy of your diploma, or a copy of your transcript with the degree date.

We will need verification of degree before you can start your appointment. This is usually a letter from someone in your academic department stating all of the requirements for the degree have been completed as of (date). The letter must be on university letterhead and signed. A copy of your diploma is also acceptable as verification of your degree.

If you received your master's degree within the past 3 years, you could start your appointment based on that degree, and comparable stipend rate. If you received your master's degree more than 3 years ago, then you would not be able to start until you have completed all the requirements for your doctoral degree.

Relocation, housing, and transportation questions:

Yes, relocation does include the cost of house-hunting.

No, housing is not provided.

Pittsburgh: Pittsburgh is featured on Google Transit. This partnership with the Port Authority of Allegheny County allows visitors to search for public transportation routes using interactive Google Maps technology. Link for Pittsburgh public transportation: https://www.visitpittsburgh.com/plan-your-trip/transportation/public-transportation/

Morgantown: Morgantown is featured on Google Transit. Personal Rapid Transit (PRT) The Personal Rapid Transit (PRT) system is a unique and easy-to-use transportation solution for WVU students, faculty, staff, and the Morgantown community and more information can be found at https://transportation.wvu.edu/prt; Mountain Line Transit Authority for more information please visit: http://www.busride.org/ or you can download the Bus Finder Mobile App.

Albany: Albany has the Albany Transit System. More information can be found at https://www.cityofalbany.net/pw/transportation/albany-transit-system

Participant travel questions:

Please refer to your appointment letter and the documents listed on page 2 for the ORISE part of the process. If the meeting is considered a conference (by DOE’s definition), make sure you have approval for the conference. Email:

Debra Smerkol (for Pittsburgh inquiries)

Debra.Smerkol@netl.doe.gov

Tracy Giltner (for Morgantown and Albany inquiries)

Tracy.Giltner@netl.doe.gov

The TAR (Travel Authorization Request) needs to be signed by you, your mentor, and finally Nancy Andres. It will then be forwarded to SAWDTravel@orau.org.

Information about Travel Expense Forms can be found on the Travel website.

Your TES (Travel Expense Form) does not need to be signed by your mentor or the Program Manager.