Once an Oak Ridge National Laboratory mentor has selected you for a project, you will need to complete several steps before you can begin your appointment.
First, all candidates for appointments must be approved by the mentor and in some cases by the ORNL Division Director. After approval, the mentor sends ORISE authorization to appoint the candidate and specify the funds which will cover the costs of the appointment.
Second, after receiving the appropriate ORNL division approvals and confirming the availability of funds, we will send you an appointment letter. The letter is an agreement between you and ORISE and requires your signature. You must return the signed letter no later than the first day of your appointment. Please note that you must have health insurance in place no later than the first day of your appointment.
Third, if you are not a U.S. citizen or Lawful Permanent Resident, you must consult with ORISE immigration staff to ensure that you have the necessary authorizations for participation before beginning your appointment.
In summary, ORISE will need the following items from you before activating payments. It is ultimately your responsibility to ensure ORISE has received each of the items listed below:
- signed appointment letter
- signed Terms of Appointment (certain programs)
- all other forms and documents included in the appointment packet
- completed application
- current résumé
- two references from persons familiar with your educational qualifications (including a reference from a current or past faculty member, if possible)
- verification of current health insurance (certain programs)
If you are participating in an employee-based program, you will also need to complete or provide:
- background check
- physical and drug screen
- transcripts (in English)
- a third reference if we are completing H1-B paperwork on your behalf
You may be required to participate in an orientation meeting before reporting to your mentor. Your appointment letter will contain information if this is required.
Finally, your mentor will certify the date upon which you begin your appointment by completing a Certification of Start form. When all of these steps are complete, ORISE will begin payments based on the schedule you received either in your packet or at orientation.