For information and questions, please visit the ORAU Travel Central website.
ORISE may cover your travel costs for temporary relocation to your appointment site, for the return trip to your hometown, and for the Technical Forum. Please check with your ORISE program coordinator to learn about the types of travel that your program may fund. Participant travel will be in accordance with the ORAU Travel Policy.
Planning your trip
As soon as a trip is planned and has been verbally approved by your mentor, you should complete the online Travel Authorization Request form (TAR). Make your cost estimates as complete and accurate as possible to avoid unnecessary complications in the approval process. Print the final page of the TAR and have it signed by your mentor. Scan and email the completed form to the ORAU Travel Team.
For foreign travel, you should fill out both the TAR and the Request for Approval of Foreign Travel (RAFT). Participants must notify ORISE at least 45 days in advance of all foreign travel related to their appointment, even if ORISE will not be paying the cost of the travel. The Department of Energy must approve all foreign travel. This is a lengthy process.
Once ORISE has received your TAR and your mentor’s approval, we will begin processing your travel request. Our travel agent will locate the most cost-effective airfare that meets your scheduling needs, and e-mail the itinerary to you for your approval. No tickets will be purchased until you have approved them.
Rental vehicles will be approved only if there is a business justification, and other modes of transportation are not available. We strongly recommend that you allow ORISE to reserve the rental vehicle for you, so the vehicle will be covered under our corporate insurance policy. Insurance policies purchased through the rental company are not reimbursable. More information on approved expenses may be found in the ORAU Travel Manual.
Due to DOE restrictions on conference attendance and although you submit your TAR on time, you may not be approved to attend the conference. Therefore you are urged to submit your Travel Authorization Request form as early as possible.
Original receipts are required; we will not be able to process your reimbursement until we receive them.
Once we have received all of the necessary documents, you can expect to receive your reimbursement in approximately two weeks. It will be direct deposited into the same account where you receive your other payments.