Within some sponsored programs, you may be eligible to receive assistance with relocation, dislocation, or inbound/outbound reimbursement. Your letter of appointment will state if you are eligible. Not all expenses related to relocation are reimbursable. To ensure you are reimbursed appropriately, please do not make any travel arrangements before discussing your travel plans with Travel Central. Should you incur relocation costs prior to the date of your formal appointment offer letter, ORISE’s interpretation of the appropriate cost allocation will be applied. Relocation Expenses can only be reimbursed after the participant has officially started the appointment.
The ORISE relocation policies are based on FAR 31.205-35, Relocation Costs. Relocation assistance may be subject to federal income tax. Consult the Internal Revenue Service publication 521, Moving Expenses, for information regarding relocation assistance.
Reimbursement for relocation costs will not exceed actual expenses up to the amount designated in the appointment letter.
Relocation costs covered may include:
- Travelers moving themselves, their spouse (or domestic partner as defined by the CFR), legally dependent children and your household goods
- One house-hunting trip for the participant and/or spouse
- Living expenses for the participant and their immediate family who live with them while housing arrangements are being made
- Travel expenses when the participant precedes the family to the new location or who returns home to assist the family at the time of the move
The location from which the individual moves must be 50 miles or more one way from the appointment site. Household move expense statements will not be reimbursed after one year from the start date of the appointment.
For additional information regarding relocation please, see the ORISE Participant Travel Guide (PDF).